Places and Spaces

Plan for your organisations project

Good project planning is vital. It helps your organisation build a strong foundation and reach long-term success.

Planning your projects will help you:

• be clear on the objectives and scope

• allocate resources effectively

• run your projects smoothly and minimise surprises

• achieve better overall outcomes for your organisation and members.

Planning ahead also simplifies grant applications. When your organisation is organised and has a clear plan, applying for grants becomes much easier.

Project planning resources

Facility planning guide

If you're planning new facilities for your organisation, there are a few key steps to follow, including preparing the necessary documents. But remember this process will vary depending on the size of your project.

The facility planning guide (PDF, 1 MB) outlines the steps for planning new infrastructure. It covers five steps, from brainstorming ideas to managing the project and its funding.

Project planning workbook

Starting to plan a project can feel overwhelming if you don’t know where to begin.  The facility project planning workbook (DOCX, 6 MB) is a helpful tool to guide you through the planning process for your upcoming projects.

There’s also a facility project planning workbook tutorial video that walks you through the workbook, helping you understand your project and complete each section step by step.

Check out these fact sheets and guides to help you prepare:

Sports lighting

• Sports lighting guide fact sheet (PDF, 172.8 KB)

• Sports lighting best practice guide (PDF, 8.8 MB)

Design

• Best practice design principles guide (PDF, 355.9 KB)

• Best practice design video

• Facility plan and design examples (PDF, 2.7 MB)

Cost & budget

• Scope of works fact sheet (PDF, 160.5 KB)

• Cost estimation guide (PDF, 756.9 KB)

• Procurement and tendering fact sheet (PDF, 170.7 KB)

• Value and cost management fact sheet (PDF, 202.7 KB)

Delivery

• Stakeholder project control group fact sheet (PDF, 277.6 KB)

• Project manager fact sheet (PDF, 176.8 KB)

• Development and building approval fact sheet (PDF, 295.6 KB)

Asset management

The asset management spreadsheet (XLSX, 341.4 KB) is easy to use and helps you understand your organisation’s sinking fund position and ongoing maintenance needs.

You can watch the asset management spreadsheet tutorial video to learn how to use the spreadsheet effectively.

Be grant ready

To get grant funding, it’s important to be prepared. Follow these steps to get your organisation ready:

1. Pre-plan

2. Be ready

3. Find a grant

4. Apply

5. Succeed

A well-planned project makes it easier to secure grant funding. Start planning early so you’re ready when the right grant opportunity comes along.

Be grant ready (PDF, 257 KB) has useful tips to help your organisation prepare for grant applications.

Grant writing

Good planning is the key to writing successful grant applications.

Grant writing (PDF, 168 KB) will help you create a strong application and present your case effectively.

More information

• Register in the Sport and Recreation Grant Registration Portal to apply for sport and recreation funding.

• Explore the Queensland Government Grants finder for support your organisation may be eligible for.

Design - Inclusive and universal design

• Use the Built Environment Checklist to guide planning for inclusive, accessible and fit-for-purpose infrastructure.

• Access national and state-level resources to support inclusive facility design:

• Inclusive sport – Sport Australia

• Design for everyone - Victoria Government

• Universal design guide – Paralympics Australia

• Accessible and inclusive sport – Central Coast Council

Cost & budget - Cost estimation and procurement

• The Australian Institute of Quantity Surveyors (AIQS) offers a searchable directory of qualified professionals.

• Local Buy provides streamlined procurement processes for Councils and eligible organisations. Read how to procure through Local Buy.

• For guidance on procurement under Queensland sport and recreation funding programs, review the relevant program requirements and / or contact your local Sport and Recreation Office.

Delivery - Development and building approvals and licensing

• Learn about building approvals, inspections and requirements for construction projects in Queensland through Business Queensland.

• Learn about Queensland’s online planning services/development assessment system and submit your development application using MyDAS2.

• To gain more information on the Development Assessment system, specifically SARA, visit Department of State Development, Infrastructure, Local Government and Planning (DSDILGP).

• For information on Ministerial Infrastructure Designations (MID), visit Ministerial Infrastructure Designations | Planning

• The Queensland Building and Construction Commission (QBCC) regulates licensing. The required class of licence depends on the project’s scope and responsibilities.

More assistance

• Contact your local Sport and Recreation Office - Queensland Government Sport and recreation contacts and office locations

• Reach out to your peak body - State-level sport and recreation organisations

• Seek support from your local Council sport and recreation officers

• Explore the Queensland Government Grants finder for support your club may be eligible for.

• Register in the Sport and Recreation Grant Registration Portal to apply for sport and recreation funding.