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Replace a recognised details certificate

Part of the Record of sex changes topic

Replace an official recognised details certificate if you or your child registered a change of sex in Queensland. Apply to the Registry of Births, Deaths and Marriages and pay a fee.

On this page

In short

You can use this service to:

  • replace a lost or damaged recognised details certificate.

You must submit your completed application form, ID and supporting documents in person or by post.

Download the PDF form

What you should know

A change of your record of sex must be registered with the Registry of Births, Deaths and Marriages before you can apply for a replacement certificate.

There are 2 types of official certificates you can order:

  • linking recognised details certificate shows your new sex and name on the front and your previous details on the back
  • recognised details certificate shows your new sex and name and does not show any previous details.  This may not be suitable for changing your ID.

Who can use this service

You can apply to replace a recognised details certificate if:
You are one of the following
Correct.you are the person
Correct.you are a parent who applied to register a change of sex for their child, and they are under 16
Correct.you are a guardian or carer who applied to register a change of sex for the child, and they are under 16.
Both of the following must also apply
Correct.the person was born outside of Queensland
Correct.their record of sex change is already registered in Queensland.
Check who else can apply and the documents they will need to provide.
Don’t use this service if:
Incorrect. the person’s legal change of sex has not been registered
Instead, apply to change your record of sex.
Incorrect.the person was born in Queensland and their record of sex is registered here
Instead, apply for a linking birth certificate.

How to apply to replace a recognised details certificate

Choose how to submit and follow the steps.

Step 1: Gather your documents

Proof of ID

You need to submit 3 forms of proof of identification (ID) including proof of home address. You may need to provide supporting documents.

See Proof of identity documents.

Supporting documents

If you are applying for someone else's certificate, you will need additional supporting documents.

See Supporting documents for certificate applications.

Translating documents

If you need to provide proof of ID or supporting documents and they are not in English, you need to get them translated.

See Translating documents.

Step 2: Certify copies of your documents

You must get copies of your ID documents and supporting documents certified by an authorised person.

See Getting documents certified.

Step 3: Fill in the application form

PDF form

Download, print and complete the form by hand. Include payment method on the form.

Download the PDF form

Step 4: Submit your application

Post to

Registry of Births, Deaths and Marriages
PO Box 15188
CITY EAST  QLD  4002

Include your:

  • completed application form
  • payment method on the PDF form
  • certified copies of ID and supporting documents.

Step 5: Receive the certificate

Once your application is approved we will post the certificate to you.

Your application may not be approved if you:

You will not receive a refund if:

  • your application is refused
  • you cancel the application after we have reviewed it.

Submit your application in person at a Queensland Magistrates Court or QGAP office (except at the Brisbane Magistrates Court).

Step 1: Gather your documents

Proof of identity

You need to gather 3 forms of proof of identification (ID) documents including proof of home address.

See Proof of identity documents.

Supporting documents

If you are applying for someone else's certificate, you will need additional supporting documents.

See Supporting documents for certificate applications.

Translating documents

If your documents are not in English, you need to get them translated.

See Translating documents.

Step 2: Fill in the application form

PDF form

Download, print and complete the form by hand. Include payment method on the form.

Download the PDF form

Step 3: Submit your application

You can submit your application at any Queensland Magistrates Court or QGAP office (except at the Brisbane Magistrates Court).

Bring with you:

  • completed application form
  • payment method on the PDF form
  • original ID and supporting documents.

Step 4: Receive the certificate

Once your application is approved we will post the certificate to you.

Your application may not be approved if you:

You will not receive a refund if:

  • your application is refused
  • you cancel the application after we have reviewed it.

Step 1: Gather your documents

Proof of identity

You need to gather 3 forms of proof of identification (ID) documents including proof of home address.

See Proof of identity documents.

Supporting documents

If you are applying for someone else's certificate, you will need additional supporting documents.

See Supporting documents for certificate applications.

Translating documents

If your documents are not in English, you need to get them translated.

See Translating documents.

Step 2: Fill in the application form

PDF form

Download, print and complete the form by hand. Include payment method on the form.

Download the PDF form

Step 3: Submit your application

Submit your application in person at:

Brisbane registry customer service centre
Level 32, 180 Ann Street, Brisbane

Opening hours: Monday to Friday, 8.30am–4.30pm.

Closed public holidays.

Bring with you:

  • completed application form
  • payment method on the PDF form
  • original ID and supporting documents.

Step 4: Receive the certificate

Once your application is approved the certificate will be given to you in person.

Your application may not be approved if you:

You will not receive a refund if:

  • your application is refused
  • you cancel the application after we have reviewed it.

How long it takes

Processing times apply to applications submitted by post or in person at a Queensland Magistrates Court or QGAP office.

Standard application: up to 10 business days

Urgent application: within 2 business days (extra fee applies)

Applications missing any required information or documents will take longer.

Allow extra time for public holidays and postage.

How much it costs

The fee you pay is for you to submit your application and for the Registry of Births, Deaths and Marriages to review it.

  • Official linking recognised details certificate: $56.20
  • Official recognised details certificate: $56.20
  • Urgent application: $33.30

Regular postage is free.

You can choose other delivery types:

  • Registered post (recommended): $8.10
  • Express post: $8.55
  • International registered mail: $18.55

From the Help centre

Find answers to frequently asked questions about services, including:

Certificates lost in the post

Damaged certificates

Payments, refunds and financial hardship

Getting help in other languages

Find more in the Help centre

Managed by: Registry of Births, Deaths and Marriages

Last updated:
10 February 2026